Our Company Data Protection Policy refers to our commitment to treat information of employees, clients, candidates, customers, stakeholders and other interested parties with the utmost care and confidentiality.
With this policy, we ensure that we gather, store and handle data fairly, transparently and with respect towards individual rights.
This policy refers to all parties (employees, job candidates, customers, suppliers etc.) who provide
any amount of information to us.
Who is covered under the Data Protection Policy?
Employees of our company and its subsidiaries must follow this policy. Contractors, consultants, candidates, partners and any other external entity are also covered. Generally, our policy refers to anyone we collaborate with or acts on our behalf and may need occasional access to data.
As part of our operations, we need to obtain and process information. This information includes any
offline or online data that makes a person identifiable such as names, addresses, usernames and
passwords, digital footprints, photographs, social security numbers, financial data etc.
Our company collects this information in a transparent way and only with the full cooperation and
knowledge of interested parties. Once this information is available to us, the following rules apply.
Our data will be:
• Accurate and kept up-to-date
• Collected fairly and for lawful purposes only
• Processed by the company within its legal and moral boundaries
• Protected against any unauthorized or illegal access by internal or external parties
Our data will not be:
• Communicated informally
• Stored for more than a specified amount of time
• Transferred to organizations, states or countries that do not have adequate data protection policies
• Distributed to any party other than the ones agreed upon by the data’s owner (exempting legitimate requests from law enforcement authorities)
In addition to ways of handling the data the company has direct obligations towards people to
whom the data belongs. Specifically we must:
• Let people know which of their data is collected
• Inform people about how we’ll process their data
To exercise data protection we’re committed to:
• Restrict and monitor access to sensitive data
• Develop transparent data collection procedures
• Train employees in online privacy and security measures
• Build secure networks to protect online data from cyber attacks
• Establish clear procedures for reporting privacy breaches or data misuse
• Include contract clauses or communicate statements on how we handle data
• Establish data protection practices (document shredding, secure locks, data encryption, frequent backups, access authorization etc.)
All principles described in this policy must be strictly followed. A breach of data protection
guidelines will invoke disciplinary and possibly legal action.
Data Protection Act of 1998 (UK)
Data protection in United States
The Ashlar Group, LLC
31 West 34th Street, Suite 7029, New York, NY 10001, US
Copyright © 2018 The Ashlar Group, LLC - All Rights Reserved.